Estes Valley Library Meeting Room Policy

Estes Valley Public Library District (Library) meeting rooms are designed and intended to support Library programs and services. As an expression of its mission, the Library also makes these meeting rooms available to members of the community for the presentation and exchange of information and opinions of all kinds.

The following priorities are used to schedule the meeting spaces: First is to support Library needs; second, for the Library’s support groups; and third, by other community groups, including nonprofit and for-profit groups. The Library reserves the right to cancel confirmed reservations to accommodate Library sponsored events. By making a meeting room available as a forum, the Library does not sponsor or endorse any group’s policies, views or beliefs.

All meetings held in the Library shall be offered without charge. Groups using the Library are responsible for the expense of cleaning or repairing any damages that result from their use of the space. All groups using a meeting room agree to hold the Library harmless from any loss, damage, liability, costs, or expense that may result from their use of the room.

Individuals using meeting rooms must comport with standards outlined in the Patron Behavior policy. The Library staff may enter any meeting room at any time to assure compliance. Use of the premises may be terminated at any time if the conduct of the group, or any member of the group, is disruptive to Library service, abusive or dangerous to the building, Library materials, exhibits, furnishings or individuals in the building.


Please refer to the Group and Patron Policy sets for more information.

The Estes Valley Library Meeting Room Policy was adopted and approved by the Estes Valley Public Library District Board of Trustees on February 21, 2006 and revised July 20, 2009 and May 20, 2013.


Amy Hamrick, President                                                  Kaye Orten, Secretary