Meetings of the Estes Valley Public Library District (Library) Board of Trustees are open to the public in accordance with the Colorado Open Meetings Law, set out in Colorado Revised Statutes (C.R.S.) Title 24, Article 6, Part 4. A limited number of specific topics may, under the statute, be discussed in an Executive Session that is not open to the public. Section 402(4) of the statute specifies those topics that may be discussed by the Board in Executive Session and the requirements for holding an Executive Session. An Executive Session may only be held at a regular or special meeting of the Board.
To go into an Executive Session:
- Topic for discussion must be announced, along with the citation to the provision or provisions that authorizes the session
- Identify in the announcement the “particular matter to be discussed”, thus allowing an executive session.
- Take a vote; requires two-thirds approval of the quorum present.
Once in the Executive Session:
- No formal action, adoption, resolution, etc., may occur in the executive session.
- Electronic record must be taken, and this record must contain a citation to the provision allowing the executive session.
- If the public body’s attorney is present and deems all or part of the discussion to constitute attorney-client privilege, no record needs be taken of that part of the discussion. The record must state which portions are not being recorded, citing attorney-client privilege.
After the Executive Session:
- Records of Executive Session are private, however, they can be compelled for review by a judge.
- Must be maintained for 90 days and then may be destroyed.
Any inconsistency between this policy and the statute is governed by the language of the statute.
Please refer to the Library Governance policy set for more information.
The Estes Valley Library Executive Session Policy was adopted and approved by the Estes Valley Public Library District Board of Trustees on June 16, 2008, revised June 20, 2011 and April 21, 2014, reviewed May 15, 2017 and revised November 16, 2020.
John Krueger, President Bill Gerritz, Secretary