Now through November 4, enter requests online for meeting room use in 2020. All requests will remain in a “pending review” status until November 8.
New for this year’s request process, the Library is implementing a random lottery system that will keep all applicants on the same footing. While the Library will seek to fulfill as many requests as possible, the lottery system will be used where more than one group may request overlapping dates and times. Those requesting meeting spaces may submit their requests during the application dates, and Library staff will notify all applicants of the status of their requests by end-of-day on Friday, November 8.
To initiate a meeting room request for 2020, whether for a single-time use or multiple dates, click this link to “Reserve a Meeting Room“. From there, you’ll find a convenient online reservation form.
It is important to note that the group representative must have an Estes Valley Library card to complete the application. Library staff is available to answer questions about the process or to assist anyone who may need to acquire or update their Library card or change their PIN number.
The website portal contains helpful details on the meeting spaces available for public use, as well as their attendance capacity and equipment capabilities. Group representatives should also carefully read the Important Policies links to assure their planned use is in compliance with Library policies and guidelines.
Please note: an application for meeting room use does not constitute an approval of the requested times until and unless Library staff have confirmed the request. Limitations will depend on the volume of requests received as well as existing uses for Library-sponsored programs, which take first priority.
Each month, dozens of local organizations, businesses, civic clubs, and homeowners’ associations make use of the free meeting spaces at the Library. The Library is pleased to provide these community gathering spaces according to their availability.