Early Bird Booking
Each fall, as we prepare for the new year, the Library offers an “Early Bird” process for those wishing to plan ahead for group gatherings. While meeting space can be requested at any time of the year, the Early Bird window offers the convenience of having your preferred dates and times received at the earliest time in the booking process.
Our Early Bird period runs from November 4-18. Any request submitted during this period will receive equal consideration for available 2025 dates and times.
Library staff may reach out to your group’s contact to assist with choosing a date and time if your Early Bird choices are unavailable. Please let us know both first choice and alternate dates/times for your meetings if possible. If your choices are unavailable, we will not be able to reach out to you with additional dates until all other groups have been served.
Patrons will be notified with their complete, scheduled meeting room dates and times by November 21.
After November 21, patrons will be able to book their own 2025 dates online.
Before Submitting Your Request
Review Library Policies:
Review the following pages to make sure your meeting room request is within our Library policies. (Links open in a new tab)
Refer to the Library Events Calendar to find open dates:
Check the Library Events Calendar to find dates and times that aren’t already booked for Library programs. Choose a few alternate dates and times in case your first choice is not available.
Get your Estes Valley Library card: You will need an Estes Valley Library, Park R3, or Eagle Rock School card to request a meeting room.
Ready to be an Early Bird? Click the button below to submit your request(s).
