Early Bird Meeting Room Request | Estes Valley Library

Meeting Group Contact Person*

First Last

Library card number*

Email*

Phone*

About Your Meeting(s)

Name of Meeting*

Purpose of meeting(s)*

Other contacts (optional)

List the names of anyone who is authorized to request changes to your meeting room booking(s)

Which space would you like?*

Patrons must adhere to any health-related restrictions and occupancy limits in place on the date of their meeting(s).

Wasson Board Room (second floor, seats 25)
Hondius Community Room (first floor, seats 49)
Either

If your choice of space is unavailable, can we schedule your group for a different room that accommodates your group size?*

Yes, give me an alternate space if possible
No, do not schedule me in another space

Number of attendees*

Does your meeting repeat on the same day of the month all year?*

Yes, my meeting is every month on the same day
My meeting repeats, but not on the same day or not every month
My meeting doesn’t repeat

For recurring monthly meetings

Let us know what day of the month and time(s) work for your group, and please provide one or more alternate choices. For example, the 3rd Tuesday at 3 PM might be your first choice, and the 1st Wednesday at 6 PM might be your alternate choice.

Meeting spaces are available January 1-December 31, 2025 during Library open hours

Please provide as many alternate meeting date/time choices as possible. Including alternates will give you the best chance to secure your meeting room.

My recurring meeting choices

On the…	…of every month	Start time	End time	First/alternate choice	Notes	Actions

There are no days.

For individual meetings

If you are requesting a date/time for a single meeting, or for a meeting series that repeats on an irregular schedule, please enter your first and alternate choices for each of your meetings below.

Meeting spaces are available January 1-December 31, 2025 during Library open hours

Please provide as many alternate meeting date/time choices as possible. Including alternates will give you the best chance to secure your meeting room.

My meeting date choices

Date	Start time	End time	First/alternate choice	Notes	Actions

There are no Meetings.

Tell Us More…

Do you have any questions about meeting scheduling or comments for our scheduling staff?

Policies Acknowledgment

Reserved times must include room setup, takedown, and cleanup time. There will be no access to the space before the start of your scheduled time.*

I have included any time needed for setup, takedown, and cleanup to my requested meeting times

The following activities are not permissible inside the Library: Solicitation activities including but not limited to: asking for funds, signatures, members; commercial advertising; requesting donations; charging for attendance; selling merchandise; hosting private parties/receptions.*

I acknowledge and agree to these Library policies:
Meeting Room Policies

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